Automated Attendance System (AAS) and Fingerprint Entry System (FES) are both used to track attendance, but they operate differently. AAS is a software system that integrates with database management systems, making it easier for schools, universities, businesses, and other organisations to manage attendance. FES, on the other hand, is a biometric system that captures biometric data such as fingerprints, facial recognition and iris scan to enable access control and attendance tracking. While both systems have their benefits, there are some significant differences between them that need to be considered before choosing which system to adopt.
Automated Attendance System (AAS)
An Automated Attendance System (AAS) is a software solution that is used to manage attendance. It is designed to automate the process of attendance taking, making the process faster and more efficient. With AAS, there is no need for manual registration or attendance taking. Instead, the system is integrated into the database management system of an organisation. This makes it easier to manage attendance data, monitor attendance compliance and generate reports.
The benefits of AAS are numerous compared to traditional manual attendance systems. AAS eliminates the need for manual data entry, removes errors associated with lost or incomplete attendance records through automation, and provides seamless integration with other systems such as payroll and human resources management systems. Other advantages of AAS include:
1. Real-Time Data
AAS provides real-time data on attendance, enabling managers to track attendance compliance. This real-time data can be used to enforce attendance policies, ensure productivity and manage workloads effectively.
2. Customisable Reports
AAS provides customisable reports, allowing managers to access multiple attendance reports from one software system. With a few clicks, managers can view attendance reports by department, team or individual employee, making it easy to analyse attendance data.
3. Saves Time
AAS saves time by eliminating the need for manual data entry. This means that managers and HR personnel no longer need to spend time manually reviewing and compiling attendance data. Instead, the time can be spent on other important tasks.
4. Improved Communication
AAS improves communication between management and employees. Employees can receive notifications regarding their attendance, including reminders if they have not yet registered their attendance.
Fingerprint Entry System (FES)
A Fingerprint Entry System (FES) is a biometric system that captures biometric data such as fingerprints, facial recognition and iris scan to enable access control and attendance tracking. With FES, the process of attendance registration is automated, making it faster and more efficient. The system is integrated with the database management system, similar to AAS, which makes it easier to manage and compile data.
The advantages associated with the FES system include enhanced security and improved accuracy. Other benefits of the FES system include:
1. Eliminates Time Theft
The FES system eliminates the potential for time theft, as employees cannot register attendance for another person. The FES system prevents any type of fraud, and ensures that only the authorised person is gaining access.
2. Reduces Administration Time
The FES system reduces administration time by automating the attendance process. This frees up time that would otherwise have to be spent on administration tasks, so it can be put to better use.
3. Accurate Data
FES generates highly accurate attendance data, which eliminates the errors associated with manual data entry. The biometric data captured is unique to every individual, thus it ensures that the attendance data collected is accurate, which makes it easier to manage payroll and other related processes.
4. Increased Security
FES provides an added layer of security, as it ensures that only authorised personnel have access to sensitive areas in an organisation. Facial recognition and iris scan are the more advanced security features that are included with FES.
Differences between AAS and FES
While both AAS and FES are designed to automate the attendance tracking process, there are some significant differences between the two systems. These differences are as follows:
1. AAS is software, while FES is hardware
The main difference between AAS and FES is that AAS is a software system, while FES is a hardware-based system. AAS requires no hardware, while FES requires biometric hardware such as fingerprint scanners, facial recognition, or iris scan hardware.
2. Biometric Authentication
While AAS uses passwords or card swipe authentication, FES relies on biometric authentication. Biometric authentication is more secure because it eliminates the potential for password theft or card theft.
The cost of AAS is often less compared to that of FES. This is because AAS is a software system that requires little or no hardware to function, while FES requires biometric hardware such as fingerprint scanners, facial recognition or iris scanning hardware.
4. Time Attendance Accuracy
Both systems are efficient, but there is a difference in the accuracy of attendance data collected. FES is more accurate than AAS because it relies on biometric data, which is unique to each individual.
The use of both AAS and FES have proven beneficial in organisational attendance management, and the choice of a system depends on an organisation’s specific requirements or policies. AAS is a software system that automates the attendance tracking process, while FES is a biometric system that provides biometric access control and attendance tracking. Although both systems have benefits, there are notable differences between them in terms of hardware requirements, biometric authentication, cost and accuracy of attendance data.
Overall, it is important to evaluate an organisation's specific needs before making a decision on which system to adopt. In situations where a high level of security is required, FES would be the recommended option. On the other hand, if cost is a concern, or there's no need for a biometric hardware, AAS would be the more cost-effective option. Ultimately, it is important to choose a system that meets an organisation's needs, provides accurate attendance data, enhances security and productivity, and enables seamless integration with other systems.