Have you ever sent an email and immediately regretted it? Perhaps you accidentally hit the ‘send’ button too soon or realized you made a grammatical error in your message. Fortunately, if you use Microsoft Outlook, there is a solution: recalling an email.
Recalling an email in Outlook allows you to retrieve an email that was sent in error or with incorrect information. The process is relatively simple and can be done in just a few steps. In this article, we will outline the steps required to recall an email in Outlook.
Step 1: Check Your Email Setup
Before you can recall an email, it is necessary to check your email setup. Firstly, you need to make sure that your email account is added to your Outlook. Secondly, you need to ensure that you have enabled the recall feature in your Outlook settings. To check your settings, go to ‘File’ then ‘Options’ and select the ‘Mail’ tab. Under the ‘Message handling’ section, make sure that the option ‘Tell me if recall succeeds or fails for each recipient’ is selected.
Step 2: Open The Sent Items Folder
Once you have confirmed that you have enabled the recall feature, you can then proceed to open the ‘Sent Items’ folder in your Outlook. This folder contains all the emails that you have sent, including the one that you want to recall.
Step 3: Select The Email To Recall
Next, select the email that you want to recall. You can do this by double-clicking on the email to open it or by selecting it and right-clicking on it.
Step 4: Recall The Email
After selecting the email that you want to recall, go to the ‘Message’ tab and click on ‘Actions’. In the drop-down menu, select ‘Recall This Message’.
Step 5: Choose Recall Options
After you have clicked ‘Recall This Message,’ a pop-up window will appear with two options: ‘Delete unread copies of this message’ and ‘Delete unread copies and replace with a new message.’ Choose the appropriate option based on your situation.
If you select ‘Delete unread copies of this message,’ the email will be deleted from the recipient’s inbox without any other action taken. It is important to note that this option will only work if the recipient has not opened the email yet.
If you select ‘Delete unread copies and replace with a new message,’ you will have the opportunity to send a new email with the correct information. This option will only work if you have corrected the error and want to send a new email with the updated information.
Step 6: Confirm Success or Failure
After selecting the appropriate option, you will receive a notification confirming whether or not the email recall was successful. If the email was successfully recalled, you will see a message that says, ‘The recall message has been successfully sent.’ If the recall was unsuccessful, you will see a message that says, ‘The recall message failed for one or more recipients.’
Step 7: Follow Up
If the recall was unsuccessful, you will need to follow up with the recipient(s) directly to correct any errors. On the other hand, if the recall was successful, it is typically unnecessary to follow up with the recipient(s) as the email would have been deleted from their inbox.
Recalling an email in Outlook is a useful feature that can help you correct any errors or information that was sent in error. However, it is important to note that this feature only works in certain situations and is not always successful. Additionally, it only works if the recipient has not opened the email yet.
Overall, recalling an email in Outlook is an easy and straightforward process, but it is important to double-check your email before sending it to avoid any mistakes or errors. If you do find yourself in a situation where you need to recall an email, following the outlined steps can help you successfully do so.